RegChamp Video Tutorial
Add Coaches and upload information for GreenLight approval
Please ensure your Coach data is is accurate for each event entry, as it impacts coach passes, GreenLight, scoresheet delivery, and more.
Coaches must be linked to an Event in order to be reviewed for GreenLight and receive coaches credentials - please make sure to follow ALL the steps in this video.
Click here to see other helpful Legacy RegChamp video tutorials
Quick Instructions:
To add the staff person initially:
- Go to Staff & Others in the left hand menu.
- Click the ADD a Staff person button.
- Fill out the form - if you are ready to, upload their DBS information (see here for full Green Light requirements), or you can return and add this later - then click Submit.
- Once the person is added here, you can add them to an Event using the steps below.
- If you didn't yet add their GreenLight data, click the Edit button to add this later.
Note that adding an email for coaches is optional, however if you want them to receive scoresheets during live events for the teams they are linked to, make sure this is included.
Adding coaches to teams - Option One:
- Go to Teams & Specialties in the left hand menu.
- Next to the team you want to add a Coach for, click +Add in the Coach column.
- Select the coach from the dropdown.
Adding coaches to teams - Option Two:
- As you create build your Teams in your RegChamp account (see here for how to do that), add the coaches details during that process.
Double checkĀ all coaches are added to the event by going to Docs, Reports & Results and click on Event Staff, Participants & Waivers. The coaches listed on this page are the ones assigned to the Event.Ā
Ā
Note:
If you need to specify that a coach is a University Coach or a Junior Coach (so we know that Greenlight doesn't apply to them), please state this in the 'Notes' field, which is found by going to 'Staff & Others', clicking 'Edit' for the relevant person, and then near the bottom of the form page is the Notes field:
